Sale Coordinator
Job Details
You'll manage Bonhams' proprietary auction system (Auctioneer 3) and handle the full lifecycle of high-value decorative arts consignments—from client intake through post-sale payments and shipping. The role bridges Specialists, clients, and internal departments (Operations, Shipping, Photography) to coordinate six annual European furniture and works of art sales across sculpture, ceramics, bronzes, and fine furniture.
About the Role
About Bonhams
Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewelry, and entertainment memorabilia. Our employees are passionate about their work, and we pride ourselves on a bespoke approach that aims to make every client feel important. Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.
About the Role
The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day-to-day running of the department.
About the Department
The Bonhams Skinner European Furniture and Works of Art has around 6 sales a year and covers a wide variety of important items feature decorative objects such as sculpture, clocks, gilt bronzes, ceramics, enamel, and furniture.
Key Tasks and Responsibilities
- You will be the experienced user of Auctioneer 3, Bonhams' bespoke Auction Management System and primary business tool for the department.
- You will be responsible for managing clients and their property throughout the department's sale cycles, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
- You will be the primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
- You will help co-ordinate the movement of property throughout the sale cycles, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
- You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
- As an important part of the department, you will also support on many day-to-day auction activities and ensure the department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post-sale, bidding and event management.
- Assist with companywide sale day activities such as clerking and phone bidding as needed.
- In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager.
- This is an in-person position and the expectation is to be in the office for all working hours.
Key Skills and Attributes
- Strong time management and organisational ability
- Excellent communication in all modes with both internal and external stakeholders
- Ability to manage workflow and priorities in a fast-moving environment
- A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
- 1-2 years in an administrative position (not necessarily from an auction background)
What We Offer
In addition to an active and progressive work environment, Bonhams offers a competitive benefits package to encourage work/life balance, including:
- Excellent medical, dental and vision insurance – HMO, EPO, PPO with FSA and HSA
- 20 days paid time off (PTO)
- 12 paid holidays and holiday break from Christmas to New Years Day
- 16 weeks fully paid parental leave (after one year) and flexible work arrangements
- 401(k) retirement plan with company contribution (after one year)
- Life insurance with AD&D
- Short- and long-term disability
- Paid cellphone and data service
- Tuition reimbursement
- Commuter benefits (transit and parking)
- Employee assistance program (EAP)
- Professional development: free online training and expansive content library
- Onboarding buddy: 90 day mentor to welcome and orient new joiners
- Employee resource groups: social club, diversity committee, mentorship program
- Sponsored socials: annual staff art exhibition, annual summer and holiday parties, monthly birthday treats, weekly breakfast
Bonhams participates in E-Verify. Applicants who best match the position needs will be contacted. $21.00 hourly